Searching & Filtering Candidates

Last updated: February 25, 2026

Quickly locate and organize candidates in your Spott database using the search bar, structured filters, and AI-powered smart filtering.

You can quickly navigate to this page using G then A.
Learn more about all shortcuts here.

Open the Candidates database

From the left-hand navigation bar, select Candidates to view your full database.

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Use the search bar

The search bar is located in the top-left corner of the Candidates view.

You can search for:

  • Candidate names – e.g. “John Smith”

  • Company names – candidates who have worked at a specific company

  • Institutions – candidates from certain schools or universities

  • Keywords – words found in notes, tasks, or candidate records

The search function looks across all candidate data, including notes, tasks, and profile details, to return the most relevant matches.

Apply structured filters

Click the Filter button to open the filtering panel.

You can filter by five main categories:

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1. Candidate

Filter by personal and demographic details:

  • Location

  • Gender

  • Nationality

  • Status (e.g. Active, Archived)

  • Age

  • Years of Experience

  • Language

2. Work Experience

Filter by career history:

  • Job Title

  • Company Name

  • Industry

  • Company Location

  • Work Experience Dates

3. Education

Filter by academic background:

  • Degree

  • Field of Study

  • Institution Name

  • Education Dates

4. Open Jobs

Filter by current Job Applications:

  • Application Client

  • Application Job

  • Application Owner

  • Application Stage

5. Custom

Any user-created fields specific to your organization’s workflow.

Selecting multiple filters will narrow results to candidates meeting all chosen criteria. Within a single field, multiple selections are treated as OR conditions (e.g. “Paris OR London”).

Save filters into Views

You can save a set of filters into a view so you can come back to it later. You can create as many views as you want. To create a new view:

  • Click on Default View

  • Set Filters

  • Hit Save view

  • Now you can access this saved view from the dropdown

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Organize results

After applying search or filters, you can:

  • Sort results by name, ranking, or other fields

  • Clear all filters to return to the full candidate list

Combining the search bar with structured filters — and enhancing them with AI Text to Filters — is the fastest way to identify the best candidates for your shortlist.