Understanding Spott's Job Pipeline

Last updated: February 25, 2026

Learn how Spott visualizes every stage of a job’s pipeline, from sourcing to placement, so you can track progress and take action at the right time.

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A job’s Pipeline page in Spott shows all candidates linked to that role, organized by stage. It gives you a clear overview of progress and helps you manage every step of the hiring process.

Access a job’s Pipeline page

Jobs Pn

In Spott, go to Jobs.

  • Find the job you are looking for

  • Make sure it is under the correct company or client

  • Click on the job title

Job Pipeline overview

Pipelinev2 Pn

Pipelines let you track candidates across different stages of the recruitment process using either a visual board or a list view.

Pipeline stages

Candidates move through the following stages:

  • Inbound, applications or referrals received

  • Outreach, candidates you have contacted but not yet shortlisted

  • Long List, a broader set of potential fits

  • Short List, a refined selection of strong candidates

  • Presented, candidates shared with the client

  • Placed, candidate accepted an offer

  • Hired, final confirmation

The Pipeline Stages can be fully customized from the Settings so it fits exactly your recruitment process

Candidate cards

Each candidate appears as a card in the pipeline.

Each card includes:

  • Candidate name and current role

  • Owner or assignee

  • Quick actions for notes, opening CV, tasks, communications, and opening the candidate profile

You can drag and drop cards to move candidates between stages.

Views

You can switch between two views depending on how you prefer to work:

  • Board view, a Kanban style view with drag and drop

  • List view, a table style view that is sortable and filterable

Filters and search

Use the search bar or filters to quickly find candidates by name, company, or other attributes.