Understanding Spott's Job Tasks

Last updated: February 25, 2026

Learn how Spott helps you manage tasks linked to each job, keeping your hiring process on track.

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Tasks in Spott let you assign, track, and complete actions related to a specific role — from scheduling interviews to sending offers. Every task is tied to the job, ensuring nothing falls through the cracks and your team always knows what needs to be done next.

Access a job’s Tasks page

Jobs Pn

In Spott, go to Jobs.

  • Find the job you’re looking for. Make sure it’s under the right company or client.

  • Click on the job title.

  • Click on the Tasks tab on the top ribbon.

Tasks overview

Tasks Pn

The Tasks tab helps you manage all follow-up actions related to a job, candidate, or company.

Task list

Each task includes:

  • Description with a linked record (job, candidate, etc.)

  • Due date, highlighted if overdue

  • Record, the associated job or candidate

  • Assigned to and assigned by

As a best practice, use tags as much as possible, so tasks are always visible in the right context across the different pages.

Managing tasks

  • Uncompleted tasks are shown by default

  • Mark tasks as complete once finished

Creating a task

Click + New Task and specify:

  • Task title or description

  • Due date

  • Associated record, job, candidate, company, or contact

  • Assignee

Workflow

Example:

  • Add a reminder to call the client tomorrow

  • Link it to the job

  • Assign it to a colleague

  • Once completed, it will be removed from the pending list.